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B2B Challenges

How to prevent your files from saturating your quotas
Microsoft or Google?

SharePoint and OneDrive are not designed for large files. Even with limited versioning, each version is stored. Not a delta, a complete copy. Your quotas increase, your costs rise.

Critical hidden cost

A former employee can cost up to €0.55/GB/month in invisible archiving.

Challenge

Cloud saturation masks real costs. Beyond displayed rates, companies suffer hidden fees: permanent storage for temporary files, multiplication of subscriptions. Every server consumes, every duplication costs. FileVert reverses this logic: temporary transfer, measured hosting, transparency on costs and impact.

The problem of invisible costs

69% of organizations exceeded their cloud budget in 2023 (Gartner 2024). Unnecessary spending on cloud services will reach $135 billion by 2025.

Versions = complete copies

Not a delta, a complete file copy (Microsoft source)

2025 price increases

+25% Teams Phone, +40% Power BI Pro, +5% subscriptions

Unnecessary storage

Accumulation of versions without valid reason

Carbon impact

Carbon footprint increasing without valid reason

Concrete examples of hidden costs

4K

4K Video

800 MB × 5 versions

= 4 GB stored

ID

InDesign Layout

300 MB × 8 versions

= 2.4 GB stored

3D

3D File

1.2 GB × 3 versions

= 3.6 GB stored

Microsoft source: each version counts for its full size

Simple solution vs complex migration

No need to migrate your entire infrastructure. FileVert complements your existing environment.

Complex migration solutions

  • • Complete SharePoint replacement
  • • Entire infrastructure migration
  • • High implementation costs
  • • Team training required

Complementary FileVert

  • • Keep your current environment
  • • Offload your cloud quotas
  • • Simple setup
  • • Savings from first month
Concrete solutions

Related FileVert Solutions

Concrete features to reduce your cloud storage costs

Immediate Deletion

Scheduled deletion of your files after expiration, ensuring no data remains stored.

Learn more

Admin Dashboard

Centralized dashboard for data governance with global activity overview, reports and permission control.

Learn more

Download History

Keep a complete history of all your downloads and transfers.

Learn more
See all features

Frequently Asked Questions

Everything you need to know about hidden cloud storage costs and solutions

Complete copies storage not deltas: SharePoint/OneDrive store each version as complete file copy (official Microsoft documentation), no delta compression like Git. Concrete example: 4K video 800 MB × 5 versions = 4 GB stored (not 800 MB + small deltas). Exponential accumulation that rapidly explodes quotas.
Detailed 2025 costs: Microsoft 365 additional storage = €0.18/GB/month, Google Workspace = €0.04/user/GB/month, archived ex-employees (without active license) = €0.55/GB/month. Average additional cost for 100-person company: €2,400/year according to Gartner 2024 study. 2025 price increases: +5% subscriptions, +25% Teams Phone, +40% Power BI Pro.
Simple structural alternative: temporary storage without versioning (single file, no copies), automatic 2-15 day deletion (no perpetual accumulation), no user quota (optimized shared architecture), sovereign French infrastructure. Result: 500 MB transferred = 500 MB consumed, without version multiplication.
No, strategic complementary solution: keeps existing Microsoft/Google environment for daily collaboration, FileVert offloads occasional heavy transfers (large creative files, exports, archives), no complex or expensive infrastructure migration, immediate setup without training. SharePoint/OneDrive quota savings from first month.
Top problematic files: 4K/HD videos (800 MB - 2 GB per version), InDesign/Photoshop layouts (300-500 MB each), 3D/CAD files (1-5 GB per model), database exports (several GB), compressed project archives. These files × versioning = guaranteed quota explosion.
Simple calculation method: identify recurring heavy files (>100 MB), count average versions kept (generally 5-10), multiply size × versions × storage cost (€0.18/GB/month Microsoft), add hidden costs (archived ex-employees €0.55/GB/month). Example: 50 GB unnecessary versions = minimum €108/year.
Yes, significant cumulative impact: Microsoft 365 subscription increases +5% (January 2025), Teams Phone +25%, Power BI Pro +40%, continuous cloud inflation trend 2025-2026. Additional storage follows upward trend. Quota optimization becomes critical to control IT budgets.
Yes, proven structural savings: no user quota cost (shared architecture), automatic deletion (no costly long-term accumulation), optimized French infrastructure (PUE 1.2 vs 1.8 general cloud), immediate savings from first month vs permanent cloud. Fast ROI for occasional heavy files.

Reduce your cloud storage costs

FileVert: alternative to saturated quotas

Try FileVert for freeSee all features
✓ No quota · ✓ Auto-deletion · ✓ Measurable savings