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Definitively validate a project with a client

Final validation process with FileVert Collab: formal approval, real-time synchronization and secure download of the finalized project.

Why formal validation?

Validation officially marks the end of the revision process. It constitutes formal client approval and automatically triggers final steps: archiving, download and project closure.

FileVert Collab offers a synchronized validation system that ensures all participants see the project approval status in real time.

The validation process in 4 steps

Étape 1

Client final review

The client performs a final complete verification of the project. They ensure that all their previous comments have been taken into account and that the result meets their expectations.

Tip: Encourage your client to take the necessary time for this final review - once validated, the project is considered complete.

Étape 2

Click on "Validate"

The client clicks the "Validate" button in the FileVert Collab interface. This action automatically triggers the media of their validation with their user ID and timestamp.

Secure

Each validation is linked to the user and timestamped for complete traceability.

Button states

The button becomes inactive after validation and displays a loading state.

Étape 3

Automatic synchronization

FileVert Collab automatically synchronizes validation every 10 seconds. All project participants (creative, client, team) instantly see the project status change.

Technical features:

  • Synchronization every 10 seconds via setInterval
  • Custom validationUpdate events
  • Automatic comparison of validation count
Étape 4

Download and archiving

Once validation is confirmed, the final file can be downloaded by all parties. The project is automatically archived with the complete history of comments and validations.

Automatic archiving: All comments, responses and validation metadata are kept for history.

Validation states and indicators

No validation

Initial project state. The "Validate" button is active and available to the client.

Counter: 0 validation

Validation in progress

During the validation process. Inactive button with loading indicator.

State: validationsLoading = true

Project validated

Validation confirmed. Display of validation count and validators.

Counter: X validation(s)

Multiple validation management

Projects with multiple validators

1

Independent validation

Each participant can validate independently. The system separately records each validation with their user_id.

2

Automatic counter

The interface dynamically displays "X validation(s)" with the total number and updates the status in real time for all participants.

3

Double validation protection

A user can only validate once. The button becomes inactive after their first validation.

Real-time notification: All participants immediately receive notifications of new validations.

Error handling and resolution

Connection issues

If validation fails due to a network problem, FileVert Collab automatically offers a "Retry" button.

Automatic retry: The system attempts to resynchronize validations and offers recovery actions.

Forced synchronization

In case of desynchronization, you can force a validation refresh to ensure you have the most recent state.

forceSyncValidations: Function available to manually resynchronize validation status.

Finalize your projects with peace of mind

Use the FileVert Collab validation system to officially approve your projects and properly close your revisions.

Try FileVert CollabSee features
Free · No registration · Immediate

Frequently asked questions

Answers to common questions about project validation with FileVert Collab.

Validation happens in 4 steps: 1) Client final review, 2) Click "Validate", 3) Automatic synchronization every 10 seconds, 4) Download and archiving. Each validation is timestamped and linked to the user for complete traceability.
No, a user can only validate once per project. The "Validate" button becomes inactive after the first validation to avoid duplicates. The system separately records each validation with its user_id.
FileVert Collab handles multiple validations: each participant can validate independently, the system dynamically displays "X validation(s)" with the total number, and all participants receive real-time notifications of new validations.
In case of network problems, FileVert Collab automatically offers a "Retry" button. For desynchronization, you can force a validation refresh via the forceSyncValidations function to ensure you have the most recent state.
Yes, each validation is linked to the user and timestamped for complete traceability. All comments, responses and validation metadata are kept in the project history for permanent archiving.
Once validated, the final file can be downloaded by all parties. The project is automatically archived with the complete history of comments and validations. Validation officially marks the end of the revision process.