Start a transfer

Manage multiple revisions of the same project

How to organize and track different versions with FileVert Collab: history, comparisons, file replacement and step-by-step validation.

� The challenge of multiple revisions

A creative project often goes through several iterations: revision 1, revision 2, final version... How to keep track without losing the history of previous comments and validations?

FileVert Collab offers an intelligent versioning system that allows file replacement while preserving the complete history of exchanges and comments.

� The FileVert Collab versioning system

Force Update

The system uses force_update: true to replace an existing file without creating a new project.

Same project URL preserved
Existing comments preserved
Historical validations maintained

URL Versioning

Each replacement automatically increments a ?updated=X parameter in the URL.

Version 1: ?updated=1
Version 2: ?updated=2
Automatic version tracking

� File replacement process

Étape 1

Click on "Replace"

In the FileVert Collab interface, a "Replace" button allows you to upload a new version of the file. This action triggers the ReUpload component.

Interface intuitive : Intuitive interface: The replacement button only appears for project creators, preserving control.

Étape 2

Select the new file

The uploader respects the same constraints as the initial upload: accepted file types, maximum size, and format validation.

Accepted formats

video/*, image/*, audio/* or project-specific restrictions.

Metadata

Name, size, MIME type automatically extracted from the new file.

Étape 3

Processing and upload

The system performs a patchTransfer with force_update: true, then uploads the file via S3 with a progress bar.

Technical process:

  • patchTransfer() - Metadata update
  • getPresignedPostData() - S3 credentials generation
  • uploadFileToS3() - Upload with progress
  • finalizeTransfer() - Finalization and versioning
Étape 4

Automatic refresh

The URL is updated with the new version, then the page automatically reloads to display the new file with preserved history.

Perfect continuity: Clients immediately see the new version with all their previous comments.

� Smart history management

Comments preserved

All previous comments remain attached to the project, even after file replacement.

URL Versioning

The ?updated=X parameter allows easy tracking of successive versions.

Validations maintained

Previous validations are preserved, allowing complete approval tracking.

� Best practices for multiple revisions

1Communicate major changes

Before replacing a file, inform your clients about the modifications made through a general comment explaining the changes.

Example: "Version 2 uploaded: logo correction + color adjustment according to your feedback"

2Use consistent naming

Name your files systematically to facilitate tracking: ProjectX_V2.mp4, Client_Logo_Final.png

3Limit the number of revisions

Contractually define a maximum number of revisions (e.g., 3) to avoid infinite revision cycles.

Tip: The ?updated=X parameter helps you automatically track the number of revisions made.

� Typical use cases

🎬Video production

V1: First version of the edit

V2: Timing corrections + transitions

V3: Color + audio adjustments

Final: Client-approved version

Advantage: The client sees the evolution without losing their previous temporal comments.

🎨Graphic design

V1: Initial design concept

V2: Color + typography modifications

V3: Spacing + logo adjustments

Final: Production-approved version

Advantage: Visual annotations remain visible and contextualized at each version.

Master your multiple revisions

Use the FileVert Collab versioning system to efficiently manage the evolution of your creative projects.

Test versioningValidation guide
History preserved · Automatic versioning · Perfect continuity

Frequently asked questions

Answers to common questions about managing multiple revisions

The workflow is unique: you share one link that serves both as review AND transfer. For 3 months, your collaborators can comment and validate. The file is not downloadable during the review phase. Once contributors have validated and you wish, you can convert the same link to a transfer link. One link for the entire process, this is FileVert Collab's differentiating advantage.
Yes! This is FileVert Collab's unique feature: the review link (available for 3 months) can be converted to a transfer link by the editor once contributors have validated. During the review phase, the file is not downloadable. After conversion, your collaborators use the same link to download the final version. No need to create two separate links!
With FileVert Collab, use the 'Force Update' function: it replaces the file while preserving the complete history of previous comments and validations. The link stays the same, only the file version changes.
No, during the review phase (3 months), the file is not downloadable. Collaborators can only comment and validate. Once contributors have validated and the editor converts the link to transfer, the file becomes downloadable via the same link.
FileVert Collab clearly displays the current version, version history and associated comments. Each version is dated and numbered. You can also add custom descriptions for each revision.
Yes, FileVert Collab allows archiving old versions while keeping access to complete history. Archived versions remain viewable but don't clutter the main interface.