Collaborate as a team on a creative project

Guide to working together on FileVert Collab: user management, role coordination, contribution tracking and conflict resolution.

Introduction

Multi-user creative collaboration

Working as a team on a creative project requires coordination and organization. FileVert Collab integrates a multi-user system that allows managing roles, tracking actions and synchronizing contributions in real time.

Identification

User identification system

Each participant is uniquely identified to track all their actions in the project.

Unique User ID

Each participant is identified by a unique user_id that allows tracking all their actions in the project.

Comments tracked by user

Individual validations recorded

Timestamp of each action

Project owner

The project creator (transfer.user_id) has special permissions: file replacement and project management.

Exclusive "Replace" button

Project settings management

Final publication control

Roles

Roles and permissions in the team

Each team member has specific permissions according to their role.

Owner / Main creative

Full permissions:

• File replacement (ReUpload)
• Project version management
• Validation and finalization
• Permission settings

Responsibilities:

• Coordinate the creative team
• Arbitrate creative conflicts
• Validate final directions
• Deliver final version to client

Creative collaborators

Standard permissions:

• Add temporal/visual comments
• Reply to comments (replies)
• Individual project validation
• History consultation

Typical roles:

• Graphic designer / Motion designer
• Video editor / Sound designer
• Art director / Supervisor
• Producer / Project manager

Clients and stakeholders

Client permissions:

• Content comments
• Final project validation
• Progress consultation
• Read-only access to history

Objectives:

• Provide constructive feedback
• Validate important steps
• Follow project evolution
• Approve final delivery

Tracking

Real-time contribution tracking

All actions are tracked and synchronized to maintain consistency between members.

Comment attribution

Each comment automatically displays its author with username or user_id.

Complete feedback traceability

Multiple validations

The system displays "X validations" with the list of validators and a "You" badge for the connected user.

Team consensus visible

10s Synchronization

All actions are automatically synchronized every 10 seconds to maintain consistency between members.

Real-time guaranteed

Coordination

Conflict management and coordination

FileVert Collab integrates mechanisms to prevent and resolve conflicts between team members.

Conflict prevention

Technical protection:

userAlreadyValidated: Prevents double validation
Unique owner: Only the creator can replace files
Automatic sync: Consistent state between all participants

Best practices:

Clearly define roles upfront
Use replies to clarify comments
Communicate major creative decisions

Disagreement resolution

In case of contradictory comments between team members, here is the resolution hierarchy integrated in FileVert Collab:

Discussion via replies

Use the reply system to discuss and clarify points of disagreement directly on the concerned comments.

Owner arbitration

The project creator (transfer.user_id) has the final decision and can implement the chosen solution via file replacement.

Consensual validation

The solution is only finalized when all participants have validated, guaranteeing team agreement.

Workflow

Typical team workflow

Concrete example of a collaborative project with FileVert Collab.

Example: Creating a promotional video as a team

1(Project manager (Owner)) Initial upload

Upload the first version of the edit on FileVert Collab. Share the link with the creative team and client.

2(Creative team) Collaborative review

Motion designer, sound designer and art director add their temporal and visual comments simultaneously. Each contribution is tracked by user_id.

3(Discussion) Discussion and arbitration

Exchanges via the reply system to clarify contradictory feedback. The project manager arbitrates and makes final decisions.

4(Update) Update and new revision

The owner uploads the revised version via ReUpload. Comment history is preserved, URL is updated.

5(Validation) Unanimous validation and delivery

Each team member and client validate individually. The system displays "X validations" until complete consensus.

Revolutionize your creative collaborations

Coordinate your creative teams efficiently with FileVert Collab's advanced collaboration tools.

Start as a team Multiple revisions guide

Real-time coordination · Complete traceability · Conflict management

Frequently asked questions

Answers to common questions about creative team collaboration

FileVert Collab integrates a multi-user system with defined roles: the project owner (creator) has full permissions including file replacement, while collaborators can add comments and validate. Clients have read-only access to provide feedback.

FileVert Collab prevents conflicts through technical protections like userAlreadyValidated which prevents double validation, and an automatic synchronization system every 10 seconds. The project owner has the final decision in case of disagreement.

Each action is tracked by unique user_id: comments, validations, and timestamps. The system displays 'X validations' with the list of validators and a 'You' badge for the connected user, ensuring complete traceability.

In case of contradictory comments, the hierarchy is: 1) Discussion via replies to clarify, 2) Owner arbitration who has the final decision, 3) Consensual validation where all participants must validate before finalization.

The typical workflow includes: initial upload by the project manager, collaborative review by the creative team with tracked comments, discussion and arbitration of disagreements, update via ReUpload, and unanimous validation before final delivery.

Automatic synchronization every 10 seconds maintains consistency between all participants. Each contribution is immediately visible, validations are tracked individually, and the complete history is preserved for transparent collaboration.