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B2B Challenges

Mastering the dispersion of sensitive files

Critical files scatter across multiple platforms, creating security risks and loss of traceability.

Organizational challenge

73% of organizations lose control of their sensitive files due to dispersion.

Challenge

File fragmentation harms efficiency. Teams scatter their creations across emails, multiple clouds, external drives. Each file becomes difficult to find, each version creates confusion. FileVert: intelligent centralization, efficiency through organization.

Risks related to file dispersion

Critical files scatter across multiple platforms, creating leakage risks and loss of traceability.

Multi-platform dispersion

Files in OneDrive, Google Drive, WeTransfer, emails

Loss of traceability

Location of sensitive documents not controlled

Leakage risks

Multiplication of uncontrolled access points

Difficult audit

Absent centralized governance

Two distinct types of dispersion

Duplicates on PC

Same file in multiple copies on local hard drive

Solution: Cleanup software (WiseCleaner, etc.)

Dispersion between tools

Different files scattered across OneDrive, WeTransfer, emails

Solution: FileVert temporary transfer

This page addresses the second problem: the dispersion of team transfers across multiple platforms. FileVert distinguishes between files to exchange (temporary transit) and backup (different processes). This approach encourages teams to organize their internal servers rather than depending entirely on cloud.

Centralization through temporary transfer

Automatic deletion and distinction between transit vs backup

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FileVert and Digital Cleanup Day

Digital Cleanup Day raises awareness about digital pollution. Dispersion combined with permanent storage in OneDrive, Google Drive generates continuous data accumulation.

FileVert uses temporary storage (2-15 days) that automatically cleans up, reducing data accumulation.

FileVert Solutions to centralize and secure

Automatic file deletion

Temporary transfer that automatically deletes files from servers. Avoids long-term external storage and encourages organization on internal servers.

Automatic deletion →

Granular access control

Fine permissions, passwords, access restrictions. Control over who accesses what.

Access controls →

Download history

Traceability: who downloaded what, when and from where. Exportable logs for audits and compliance.

History →

Centralized team management

Unified administration of permissions, roles and access. Clear governance for the organization.

Team management →
Concrete solutions

Related FileVert Solutions

Concrete features that address this file dispersion challenge

Immediate Deletion

Scheduled deletion of your files after expiration, ensuring no data remains stored.

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Download History

Keep a complete history of all your downloads and transfers.

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Team Management

Manage your team's roles and permissions with granular control.

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Admin Dashboard

Centralized dashboard for data governance with global activity overview, reports and permission control.

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See all features

Frequently Asked Questions

Everything you need to know about centralized management and fighting file dispersion

Two distinct problems: PC duplicates = same file copied multiple times on your local hard drive (solution: cleanup software like WiseCleaner). Scattering between tools = different files scattered across OneDrive, Google Drive, WeTransfer, emails (solution: FileVert with temporary transfer logic). This page addresses the 2nd problem: dispersion across multiple platforms.
FileVert uses temporary transfer logic vs permanent storage: automatic deletion after 2-15 days (files don't accumulate indefinitely), clear distinction between temporary transit and definitive backup, centralization in a single Hub with complete traceability, encourages teams to organize their internal servers rather than 100% cloud. Less scattering = better control.
FileVert = temporary transfer tool, NOT backup: files are automatically deleted after the defined period (2-15 days), ideal for exchanging files between collaborators or clients, encourages definitive backup on your internal servers (NAS, company servers). Strategic difference vs OneDrive/Google Drive which store indefinitely and create infinite accumulation.
FileVert centralizes complete traceability: detailed history of all downloads (who, when, from where), exportable logs in Excel for audits and GDPR compliance, real-time download notifications, centralized dashboard for all your transfers. Impossible with OneDrive + WeTransfer + emails scattering: fragmented and incomplete traceability.
Major risks with dispersion: multiplication of uncontrolled access points (potential leaks), impossible to revoke access if file disseminated everywhere, impossible security audit (non-existent governance), compromised GDPR compliance (sensitive data out of control). FileVert centralizes: granular access control, instant revocation, complete audit, clear governance.
Yes, perfect alignment: Digital Cleanup Day raises awareness about digital pollution linked to infinite data accumulation. OneDrive/Google Drive = permanent storage that accumulates indefinitely. FileVert = temporary storage (2-15 days) with automatic deletion. Less accumulation = cleaner and more energy-efficient digital. Integrated digital sobriety logic.
Unified centralized Hub: single administration of permissions and roles (vs scattering across 5 different tools), total visibility on all team transfers, granular access management by user or group, exportable logs for governance and compliance. Clear governance vs organizational chaos of multi-tool dispersion.
FileVert is NOT a migration or definitive storage tool: it's a temporary transfer tool that encourages organization on internal servers. To migrate scattered files: first consolidate on your internal servers (NAS, company servers), then use FileVert only to share temporarily with collaborators/clients. Strategic distinction transit vs backup.

Centralize transfers with FileVert

Centralized Hub and traceability to master file dispersion

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Automatic deletion · Transit vs backup · Total control